The CountyRecordingOnline Process

CountyRecordingOnline provides the ability to quickly and easily submit documents via the Internet to participating County Clerk offices, eliminating the cost of postage, courier and labor related to manual walk in filings.

CountyRecordingOnline will track real-time progress and in turn post updates for your review on the site.

  • Step 1 - Preparation

    1. A valid E-Mail account is required.
    2. A valid "PayPal" account is required.

      PayPal will provide the ability to link your debit or credit card to your PayPal account. For your protection, your personal financial information is stored securely with PayPal and never shared with the sellers. Note: CountyRecordingOnline does not see nor hold this information.

      When CountyRecordingOnline processes your recording, you will be asked to log into your PayPal account using your email address and password. Click to confirm your payment and PayPal will authorize payment for the transaction.

      For more information on how to set up a PayPal account go to Paypal.com

    3. Scan each document that is to be submitted at 300 dpi using a standard desktop scanner and save each document separately as a multi page "TIFF" image to a local folder on your PC.
    4. If you have multiple documents to record, each one must be submitted as a separate multipage TIFF image
    5. A recording "Package", can consist of one or more documents scanned and saved per the above instructions.

  • Step 2 - Submission

    1. Select "Submit Document" from the main CountyRecordingOnline page.
    2. Upon selection you will navigate to the "Package Submission" page. Select the county and complete the required information then select "Process".
    3. CountyRecordingOnline will confirm the receipt and provide a unique "Package Number"
    4. The system will then encrypt these documents and transmit them securely to the selected county. Once received at the county it will be placed and positioned in a queue for processing according to the county's policies.

  • Step 3 - Recording

    A county employee will open the electronic package and review documents to make sure all required recording data is present and that the document is valid for official County Clerk recording. If approved, the county will then record, stamp and return the document electronically to the CountyRecordingOnline web site.

    If a package is rejected, it will be instantly returned to the submitter with a notice of why it was rejected. You can then resubmit with the necessary corrections.

    NOTE: IF THE SELECTED COUNTY REJECTS THE DOCUMENT PACKAGE, NO COUNTY FILING FEES NOR COUTYRECORDINGONLINE FEE WILL BE INCURRED (SEE PRICE SECTION FOR MORE DETAIL).

  • Step 4 - Notification and Retrieval of Recorded Document

    Upon final approval and the official county recording of your document you will receive email notification to the address provided.

    Within the Email, a link will be provided that will direct you to the "package detail" section of CountyRecordingOnline. From here you will be able to download the recorded document.

    Following E-Mail notification you also have the option to retrieve your documents by navigating to the “Package Status” section of CountyRecordingOnline. Here you will be required to enter your email address and "Package Number" and upon confirmation will be directed to the "Package Detail" section for download.

    All approved packages will be held online at the CountyRecordingOnline site for 60 days